SharePoint Online

SharePoint Online

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Team file sharing & storage

SharePoint Online (SPO) is the major enterprise content management tool that comes as part of the Microsoft’s Office 365 ecosystem. SPO provides document and data management tools, intranet websites, and a built-in search engine.

SPO is organized by sites, lists, and items. SPO sites are generally used to create intranets and manage team collaboration. SPO integrates fully with Office Online, the web-based versions of Word, Excel, PowerPoint, and OneNote, which all support co-authoring (simultaneous editing) by multiple users.

Features

SPO is organized by sites and site collections. Sites can have child and grandchild sites to create a tree or family of sites. There are multiple types of sites and site templates, including Team Sites, Communication Sites, and Hub Sites.

Sites provide lists and document libraries, which can be used to organize data and files in a strategic way. SPO provides multiple list templates, including calendars, task lists, contact lists, surveys, and more. Document libraries provide version history, co-authoring, metadata, and the ability to sync files locally for offline use.

SPO can be a powerful tool out-of-the-box and can also be customized to provide higher-order solutions for specific customers. For example, complex taxonomies can be used to organized content and improve search, content types can be used to provide templates for documents, and basic workflows can automate certain tasks.

SPO can be accessed via almost any browser from almost any device and a SharePoint mobile app is available for iOS, Android, and Windows Phone.

Integrations

Limitations

Security

Content in SPO is security-trimmed, meaning only those with permissions can access any given content. Content can be shared with colleagues that are internal to your organization or with external contacts, presuming the administrator has enabled external sharing.

SPO comes with numerous security and compliance credentials, which system administrators generally review before going live with an SPO system.

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